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Another activity to block is checking emails.

Time Management – Work-Life Balance

Some people prefer to wait until the end of the day, some like to clear email at the start of the day, and some allocate a couple of check-up times a day. Blocking time allows you to batch process and focus large amounts of time and energy on a single task, rather than bouncing from one task to another. Taking regular breaks throughout the day is essential. There are plenty of scientific studies suggesting different work-to-break ratios. So switch off notifications or flip to airplane mode. Some of us are more organized than others. But there are a few basic things you can do to stop wasting time.

For instance, you can develop a good filing system, so you have files, documents, and notes for each client. Did you know:. And when we feel happy, our energy levels rise, too, leading to improved concentration and productivity.

Working in an agency entails working and interacting with people. As an agency owner, you decide who to work with. Managing your staff starts by hiring the right people, either as an employee or a freelancer. Hiring the wrong person can upset team dynamics and cause you to stress, not to mention additional workload. But hiring the right staff means you can trust them to do a good job every time.

As well as having the right staff you need sound clients. Last, but not least, you need to be able to invest in yourself.


Nobody knows you better than you do. Nobody wants to work with a grumpy agency owner :. As an agency owner, how do you maintain a work-life balance and manage the stress that comes with juggling multiple clients at the same time? Please share any tips, tools, and techniques that you find beneficial. Plus I have Facebook groups to run too, so it can get frantic if you let it. I try to be very focused. Everything gets put in the diary, including time for marketing my own business.

A New Way to Think About Time Management and Work-Life Balance | Lindsey Pollak

Treat your business like a client! I work in bursts — longer than the 25 minutes recommended in the Pomodoro Technique , but less than an hour. During that time I switch off notifications and concentrate just on the piece of work I am meant to be doing.

Work-Life Balance Tips

Every client gets a slot, and I check all active Facebook Ads every day. I also outsource as much as I can and have an excellent VA who helps me stay organized. Maya is the CEO of a small team of specialist professionals in 3 countries, and also a freelance writer and remote teams consultant. To share a single tip, I'd say, you need to work from a single list of commitments and manage that. Your personal boundaries and plans need to get scheduled, and your professional obligations need to be met.

Before jumping into any projects, I go down my list of clients and categorize them by the level of priority and time it will take me to accomplish their tasks. This allows me to prioritize my items at the beginning of the week and get the quick tasks done first. By budgeting my time at the beginning of the week, I am able to assess my tasks and leave time for my personal life.

In my project planning, I aim to budget time for two personal activities for myself each week. It may sound silly scheduling personal tasks for yourself, but time is money and creating a 'budget' for your time can ultimately allow you to spend it in a more efficient and productive way. Ultimately, I balance agency life, by scheduling personal time like my professional time and getting the quick tasks done first. I don't believe that there is a right or wrong way to do things in terms of managing your work-life balance, as it is a personal thing for each individual.

However, in terms of making things easier for yourself, you need to be organized and write everything down. Every day I write a new to-do list for each client with short-term and long-term tasks on it.

If you don't write things down and don't have systematic ways of storing files, documents, and notes you waste time searching for what you need to complete projects. This lack of organization creates added work for yourself, but if changed it can give you more time to spend on your life away from your business.

It is certainly difficult to maintain a good work-life balance as when an 'urgent task' pops up from a client the natural reaction is to deal with it there and then, even if that means aspects of your personal life are affected. The most important thing to remember, however, is to not put too much pressure on yourself. For the majority of us, the reason why we started our own agency was that we love the field that we work in and want to be successful.

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I would argue that real success is happiness and therefore if you are unhappy because you are neglecting your personal life, you have to make a change. Being happy, having 10 clients and having a good work-life balance is far better than having 15 clients and feeling under-pressure and miserable. He gets pulled in a lot of directions, but fortunately, he has great managers!

The key is to start your day with highly productive time. Do important things before urgent things. For example:. Image source : 7 Habits of Effective Content Marketers.

Timeboxing: Elon Musk's Time Management Method

If you develop a habit of going to bed early, getting up early and getting results before the urgent work pours in, you will be far more likely to meet your goals. One of the ways I maintain a work-life balance is by turning off the notifications on my cell phone. When I first turned them off in January of , I was afraid that I would miss something important. What I found, though, is that when I'm working, I'm often checking in manually anyways. A to-do list is one of the simplest and most commonly used time-management tool that helps break down your tasks into specific activities on a given day.

As you compile your list, be realistic about what you can accomplish. Initially, try including half of the things you think you can do, and then make adjustments moving forward. Be diligent about keeping urgent but unimportant and low-priority tasks off the list.

Batching for success

Finally, cross each task off your list as it is completed. This is bound to give you a real sense of satisfaction. Review the list at the end of the day and check if any high-priority items were left undone. Find out the reason for this and reschedule them. Create your to-do list either at the end of the day for the next day or at the very beginning of the day. Making this a practice will, in itself, help you develop a habit of time management. However, this practice may not be as useful for senior executives, where duties become less structured and every day brings unexpected problems and opportunities.

What they need is a time-management method with flexibility, which should include more free time, only the most critical tasks and deadlines, and a greater willingness to bump scheduled tasks as opportunities present themselves.